Guide to Writing an Invitation Letter for Travel to the United States

Traveling to the United States, even for a short period, requires a series of administrative procedures, such as obtaining a B2 tourist visa. The approval process can be complex, but it can be expedited with documents like an invitation letter from a relative or friend. If you’re interested in drafting this document and don’t know where to start, this article will guide you through the process.

What is an Invitation Letter?

An invitation letter is a formal document written by a U.S. citizen or legal resident to a foreign relative or friend who wants to visit the United States. In this letter, the U.S. citizen or resident confirms that they are willing to host the visitor in their home, which can initiate the visa application process.

When to Use an Invitation Letter?

When applying for a B-1, F-1, J-1, or M-1 visa, for professional or student applicants, this letter can be presented at the same time as the application process. The same applies when applying for a B-2 tourist visa: the letter should be attached along with the application forms and other supporting documents, and presented at the time of the interview at the U.S. Embassy or visa application centers.

What Does an Invitation Letter Entail?

The invitation letter helps expedite the visa process for foreigners who want to enter the U.S. It is a free document that demonstrates that the visitor’s intentions are only temporary. It’s important to know that the person writing the invitation letter is, in a way, responsible for what their guest does once inside the United States. They will also have to respond financially if the visitor eventually extends their stay and lacks sufficient means to remain there.

How to Write an Invitation Letter?

Although the wording and content of the invitation letter depend on each particular case, a good invitation letter should be written in English and consist of at least three parts:

  1. Information about the person writing the letter and inviting their relative or friend.
  2. Information about the recipient of the letter who wants to visit the country.
  3. Dates of departure and return, details of the stay, reason, and duration of the trip.

In summary, everything you write in this document must be clear and truthful; if you’re unsure about something, it’s better not to include it. When U.S. officials interview the visa applicant, it’s very important that they do not contradict the content of the letter, as they may suspend the application.

Example of an Invitation Letter

Here is a typical template for this type of invitation:

  • At the top, you need to put the date the letter is written, along with the name of the sender and the recipient.
  • Add the complete address in the United States, including zip codes, a contact phone number, and an email address.
  • Complete information about the visitor: full name, address of their usual residence, phone, and email.
  • The body of the text of the letter could be as follows:

“Dear (name of the visitor),

With this letter, I invite you to visit us during (a certain period of time). We haven’t seen each other in a long time, so I would love to see you. You can enjoy a mini-vacation at our home in the United States. During your stay, we can travel to (put places) during (a certain period of time).

On my part, I will cover all the expenses incurred from your visit, so you only have to take care of those caused by your trip. Also, I will give you accommodation in my house, so we can call other relatives and meet, as we have not done for a long time.

Attached to this letter, I send you a copy of

my identity documents and status as a citizen (or permanent resident, as applicable), so you can present them during your application for a tourist visa. You will have to take them to the embassy or visa application center. I wish you the best!”

And we end the letter with the name of all interested parties.

What Rights Does the Invitation Letter Grant?

The invitation letter aids in expediting the visa procedures for foreigners who wish to enter the U.S. It is a free document that assures the consular office that visitors will leave before the expiration of their visas and the maximum authorized period of continuous stay in the country.

In conclusion, to travel to the United States, you must have a visa that regularizes your situation. It’s not easy to get it, and one way to help obtain a positive decision for your procedure is to have an invitation letter. In it, its issuer takes responsibility that the visitor will leave within a certain time. It is not a binding, paid, or mandatory document, but undoubtedly, it helps to favorably process the coveted permits.

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